Digital signatures for HR teams in Rwanda
Offer letters and contracts signed before day one.
Send offers and employment contracts from a template, collect policy acknowledgements from everyone, and keep every signed copy in one place, stored in Kigali. New hires sign from their phone, in Rwanda or anywhere else.
- ✓ First 5 documents free
- ✓ Signers never pay
- ✓ Stored in Africa
Great candidates do not wait for paperwork.
Every day an offer sits unsigned is a day another employer can call.
Slow offers
Offer letters printed, signed, scanned and emailed back, a step at a time.
Policy sign-offs
Collecting acknowledgements from every employee takes weeks of reminders.
Scattered records
Signed contracts live in inboxes and drawers, not where HR can find them.
Hiring paperwork, done in minutes.
Send from a template in a minute
Offer letters and employment contracts with the candidate's name, role, salary and start date filled in for you.
- Templates per role or department
- Signing order: candidate, then manager
- Signed PDF to both sides
New hires sign in a few minutes
No account, no app and no printer. Candidates open the link, read, sign and get their copy.
- No account needed
- Draw, type or upload a signature
- Copy sent automatically
Acknowledgements from everyone
Send a policy to up to 100 people at once with bulk send, and see who has signed.
- Bulk send from a CSV file
- Automatic reminders
- Status per employee
Every signed copy in one place
Signed contracts, certificates and audit logs, organized per team, ready when you need them.
- Templates and documents per team
- Certificates and audit logs kept with each document
- Downloads remain valid outside GewapeSign
From offer to signed in a day.
Create your HR templates
Offer letter, employment contract, NDA and policy acknowledgements.
Send to candidates and staff
One at a time, or to everyone at once with bulk send.
Keep the records
Each signed copy is stored with its certificate and audit trail.
Data stays in Africa
Documents, signer details and audit records are stored in Kigali and never passed to outside services.
Independent proof
Every finished document carries a timestamped proof that anyone can check at gewapesign.com/verify.
Signers never pay
The people you ask to sign need no account and no app. They open a link and sign.
Audit trail on every document
Each step is recorded with time, email and network address, and sealed with the document.
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Frequently asked questions
Do new hires need an account?
No. They open the link in their email and sign on a phone or computer. Signers never pay.
Can we collect policy acknowledgements from everyone?
Yes. Bulk send a template to up to 100 people at once from a CSV file and track who has signed.
Can HR keep its documents separate?
Yes. Keep HR templates and documents in their own team, organized per folder.
Are electronic signatures legal in Rwanda?
For most documents, yes. Rwanda recognizes electronic signatures and electronic contracts under Law N° 18/2010, and every GewapeSign document carries an audit trail and a completion certificate that support your records. The law excludes wills, negotiable instruments, powers of attorney and documents relating to immovable property, and some documents need other formalities. Check those with your legal adviser.
Your next contract could be signed today.
Your first 5 documents are free. No card, no time limit. Signers never pay.